SharePoint is great when it comes to one stop shop for updating lists. When creating a WSS site, navigation to team sites, common links are needed on many sites within and outside a site collection. I created a Quick Links web part by creating a custom list with Category (Text), Sub Category (Text) and reference (Hyperlink). I collapse the list by Category show Sub Category and Reference. Once the Quick Links web part is to my liking, I open a site within or outside the site collection, and can use the Data Catalog in FrontPage 2003, by clicking on Manage catalog..., then entering the site name and URL to connect to all items from that site. Using FrontPage I have to modify the web part to my liking, but once this is setup, the Quick Links is updated in one site, and all sites the Quick Links is added two is a read only version and updated on the fly. This will reduce the time needed to update each Quick Links on the other sites.
- Adding a Read Only copy of Quick Links to another WSS site.
- Create a Quick Links using a custom list. See my “Creating Quick Links” Blog
- Link the sites using the Data Source Catalog:
- Open the site you want to add the copy of Quick Links to in FrontPage 2003.
- In the Task Pane, Open Data Source Catalog.
- Click on Manage catalog.
- Click on Add
- In Display Name:, enter the name of the site where Quick Links resides.
- In Location:, enter the URL of the same site.
- Click on OK.
- Add the copy of Quick Links to the site.
- In Data Source Catalog
- Expand the site
- Expand SharePoint Lists
- Highlight the Zone where you want to add Quick Links.
- From the drop down menu on Quick Links under SharePoint Lists, select Insert Data View.
- Format the Quick Links web part to look like the Quick Links on the main site. See “Creating Quick Links”.
- Save the page in FrontPage and test.
- Repeat the above steps for each site you Quick Links to Appear.
- To edit and update quick links, simple go to the original site and click on the Quick Links link and update as needed.
